Initiated in
2021, the University of Utah Department of Pediatrics Writing & Career
Development Group provides faculty and fellows with a supportive mechanism to
publish content on the Children’s Medical Home/Medical Home Portal. In addition
to authoring, group members are encouraged to discuss academic goals and
progress, participate in focused trainings and related career development
opportunities, and develop a network of supportive peers and colleagues.
Build and diversify your
academic portfolio by writing for the Portal and related projects .
Understand how the Medical Home Portal helps improve
evidence-based and value-based care.
Learn about faculty development
opportunities with the Portal and related projects (UPIQ, Pediatrics ECHO, URLEND, UDAC).
Build a professional network
and experience academic camaraderie.
Participate in career development and mentoring opportunities.
What to Expect
Process
You'll receive a link to a
Word doc on Box for the content you are working on.
If you don't already have an author bio and conflict of interest
statement on file, you'll receive a bio and COI form.
Set completion date for
first draft and send back bio and COI form. If you have an existing bio
and COI, please let us know if you’d like to make any updates.
Complete a literature
search on the topic, paying particular attention to new information
since the content was last updated. (The Resources for Writers section
has How-To information for PubMed searches.)
Evaluate if the current document has older citations that need updating.
Generally, no more than 2 current citations are needed per fact. Please
use PubMed IDs for citations when possible.
Pay particular attention to the Key Points section at the beginning of
every clinical content page. This section contains the vital, quick
takeaways.
If updating a page that
does not have a set outline (we will let you know if this is the case),
make recommendations for reordering, shortening, and/or adding outline
headings as needed. Once the outline is finalized, writing begins.
If working on family education pages:
Try to keep sentences to 1 or 2 simple ideas and language to a
6th-grade level.
Consider Googling the topic. The search results often auto-fill
frequently searched questions. The search results can give clues
about what new information is needed for the topic.
If comfortable using AI, try using it for suggestions on how to
explain complicated concepts (for example, "How do you explain
autosomal inheritance to a 6th grader?" or "What do families
most need to know if they have a child with a new diagnosis of
xxx?" Although the AI response may be inaccurate, it can
sometimes spark ideas.
Complete a final first
draft, save it to Box, and let Portal staff know when done.
Are citations noted
with PubMed IDs or other information?
If there is a
Services & Referral section, does it contain referral
information (when to refer, who to refer to, when not to refer,
etc.)?
Is the Resources
section filled out with a few legitimately helpful links for
Clinicians and Families, too? (Links should be freely
accessible.)
Is there Patient
Education that can be added?
The first draft will be
evaluated and either:
Published and sent for a peer review.
Sent back with comments from Portal staff.
Sent to a reviewer before publishing. When the reviewer is finished,
the draft will be sent back to the author for evaluation of the
feedback and then published when complete. Occasionally, reviewers
will meet with authors to discuss their comments.
Important
Tips
Use track changes.
Change the text to how it should be read (instead of using comments on how
it might be changed).
Use PubMed IDs whenever
possible and insert the ID in a comment exactly where you want the citation
to appear.
Change the text to how it
should be read (as opposed to making general suggestions in comments). Do
not worry about changing a previous author’s text; deleting and shortening
are encouraged.
For content focused on the
needs of primary care clinicians, base information on evidence and cite when
relevant. Also, offer practical information based on your experience that
would not be found elsewhere. Shorter is better.
For content focused on the
needs of families, write what you would most like your patients to know.
Keep language simple.
Images are always welcome, but
we only can publish those you have the copyright to or those in Public
Domain. If unsure, we will check copyright status.
Adding Medical Home Portal Work to Your CV
In 2023, the Medical Home Portal website had 537,894 viewers from 209 countries,
including the USA, India, Canada, the UK, and Australia. Much of the clinical
content is peer-reviewed, which elevates its significance when you are
considered for retention or promotion. Because of this meaningful impact,
writing or reviewing content for the Medical Home is considered outward-facing
academic productivity and should be included on your CV. The following tip
sheets provide guidance on how to add authored or reviewed content to the
University of Utah CV system.
Log into your CV editor. Go to the Career tab, select Editorial
Experience, and Add a New Entry. See example below:
Citing Your Medical Home Portal Publication
An example of the format for a Portal publication citation is:
Goldman J. Attention-Deficit/Hyperactivity Disorder (ADHD) for
Educators. Medical Home Portal, University of Utah Department of
Pediatrics; (2021)
https://www.medicalhomeportal.org/clinical-practice/education-and-schools/attention-deficit-hyperactivity-disorder-for-educators
Accessed 2/6/2024. Diagnosis module for Rett syndrome updated June
2021.Critical information and resources for school personnel
working with children who have or are suspected of having
attention-deficit/hyperactivity disorder (ADHD).
In Box Online, sign in using
CIS, and click the desired file to open.
To edit, use the “open”
menu.
Open in [MS
Office/Adobe Program] will open with the desktop version of that
program. This is better when using track changes.
A prompt
will appear to lock file. Please select duration time
and lock the file.
Open in [MS Office/Adobe Program] Online will
open in an online version of that program.
Typically, these are less robust. This is better
when collaborating simultaneously with others on
the file – not so good with track changes.
Box Offline
Box Drive(Recommended): Your files live in the cloud, but you can access
them from your desktop as you would other files. Files do not require
room on your hard drive. New versions of Box Drive have the option to
sync select files to your desktop. Download Box Drive.
WARNING: Do not use Box Drive and Box Sync on the same
machine.
Once you have Box Drive on your computer, you can open and
edit documents directly from the Box file using the appropriate program.
Changes will be automatically saved and uploaded to the cloud when Internet
is available.
Meaning of Symbols for Files in Box: Are Versions Synched Correctly?
Blue Cloud outline
: Files and
folders are set for online use only.
Green with Checkmark
: Files and folders are set for offline use; online and offline
versions are the same. When offline, a green checkmark indicates that
the file or folder matches the most recently available online
version.
Orange with Arrows
: File or
folder version saved to the desktop is different from the most recent online
version.
Scholarly Dissemination
Faculty and
fellows can capitalize on their efforts for the Portal by presenting the
information in different settings. Here are some options to consider:
Pediatrics ECHO Case-based interactive/live webinars. Think of examples of cases
that relate to and illustrate the Portal content that you update. We can then
set up an ECHO to address those cases. During the ECHOs, you can load up the
Portal web page or a PowerPoint that you extract from the web page, and then you
can be the topic “expert.” You could also share that honor with a specialist,
such as someone who co-authors or reviews your content. You can also share an
ECHO with one of the other writing group members to cover more than 1 topic
during the hour. See Past Trainings (above) for presentation tips. Contacts:
Jennifer Goldman jennifer.goldman@hsc.utah.edu
Pediatric Resident Noon Conferences Sign up to present
material from your Portal pages related to Gen Peds Topics or Behavioral and Development topics. You can develop a PowerPoint from your Portal
page to use during the lecture. Interactive didactics are also welcome!
Contacts: Coral Nolen Coral.Nolen@hsc.utah.edu (or chief residents or Bruce
Herman). Let Jennifer Goldman know if you sign up for a topic related to the
Portal, please.
Utah Pediatric Partnership to Improve Healthcare Quality (UPIQ) This is a statewide
quality improvement program. Projects change periodically. You can get involved
in an ongoing QIP in your clinical setting, be the physician champion when a new
project starts, or be a guest expert in learning collaboratives associated with
their quality improvement projects. Current projects: Asthma, Children’s Mental
Health Access, and Integration Community Collaborative. Contact: Diane Liu
Diane.Liu@hsc.utah.edu
School Health
Salt Lake School District
Nurses – Give a 10-30 minute presentation on health-related topics and
programs to a small and very friendly audience (<10 people). These
talks sometimes lead to an invitation to give a CME talk at the Utah
School Nurses Meetings (larger audience).
Consider giving a talk to
parents, teachers, or students. Discuss ideas for talks and outreach at
various local schools. Contact: Jennifer Goldman
jennifer.goldman@hsc.utah.edu
Care Process Models and Algorithms Do you have an idea to improve quality using a CPM or algorithm?
Talk to Jennifer Goldman to discuss next steps because the point of contact
would depend on your idea. These can be published on the Portal.
Forms, SmartPhrases, PowerPlans for EMRs You would need to
talk with Carole Stipelman (Epic) or Justin Alvey (iCentra), depending on which
EMR. Be aware that these processes take a lot of time because they don’t just
affect your clinic.
Division or Clinic Meetings Give a 5-10 minute update on
your new content and useful tips during one of the division or clinic meetings,
and show the Portal page to your colleagues. This isn’t something you would put
on your CV, but it would be quite useful for everyone! Please let Jennifer know
if you do this.
Conferences – Presenting (posters, talks, workshops) at various
conferences:
Grand Rounds These are generally by invitation only but may be in your future
as you gain more expertise in a given subject. Pediatric Grand Rounds site.
MedEdPortal AAMC online journal focusing on improvements and innovations in
medical education. PubMed indexed. Contact Wendy Hobson-Rohrer for more
information.
Grants CATCH grants through the AAP are a great
way to engage the broader community and advocate for children’s health. 1U4U -- This UU initiative seeks projects
aimed at campus, education, engagement, research, and scholarship. Each project
must include 3 faculty members from at least 2 different colleges and must
include both academic affairs and health sciences. Each project must consist of
new work and a new team--and not be based on a previously shared external award.
Open-Access Publishing The J. Willard Marriott Library has partnered with the Office of
the Vice President for Research to facilitate open-access publishing through
licensing agreements with scholarly publishers Wiley and Oxford University
Press. Both agreements allow corresponding authors to publish their research
open access free of charge across Wiley’s more than 2,000 journals and OUP’s
more than 500 journals. The 3-year agreements run from January 2024 to December
2026. Additional benefits to authors include high-quality peer review,
streamlined process, copyright retention, and high visibility. See Free for U: Publishing open access just got easier and affordable.
Resources
Career
Development
Department of Pediatrics Faculty Development Catalyst Program The Catalyst Program's purpose is to
provide the structure to catalyze the journey of faculty in becoming successful
academic clinicians and scientists. This is a resource on how to set yourself
up for academic promotion and success through education, funded research,
quality improvement, writing for the Medical Home Portal, etc.
Academy of Health Science Educators (AHSE) An organization that you can/should join at UU
that focuses on improving medical education for students, residents, and
faculty. List this membership on your CV. The AHSE has an open-access journal
to publish early educational research.
Tips on ECHO Talks 27-minute YouTube video on how to do an ECHO
case-based/didactic presentation. Includes presentation tips and pointers on
how to use Zoom polling. Presented by Dr. Terry Box and Jared Price, October
12, 2021.
Zoom Presenter View Tips 3.5-minute video tutorial to learn how to optimize presenter
view in Zoom.
Imposter Syndrome Discussion (Dr. Wendy Hobson-Rohrer) 55-minute recorded Zoom discussion
about imposter syndrome and related topics during the faculty writing
retreat – February 14, 2023. Resources from this discussion:
Get More Help in Utah
1.1 MB) shows step-by-step directions for working
within the CV Editor to add a new Portal publication.
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